Keep a team inspection standard consistent
Separate a selected library profile, an unsaved draft and the settings actually used for a scan.
- Goal
- An identifiable policy revision that can be reused and compared across jobs.
- Starting profile
- The agreed team profile
- Include
- White Space + Styles + Typography
Prepare a representative pass
Separate a selected library profile, an unsaved draft and the settings actually used for a scan. Use a saved working copy, identify the intended active document, and check the inspection scope before interpreting a result. A profile is an inspection brief, not a command to repair the document.
Follow the workflow
- Open Settings and Manage profile library. Read the active badge, selected revision and draft/applied status.
- Duplicate a built-in or use an authorized custom copy before changing a protected team standard.
- Review modules, scope defaults, language, rules and permitted exceptions. Export a saved supported profile if you need a portable copy.
- Use Save & activate profile or the appropriate Apply changes and rescan action. Viewing a profile alone does not activate it.
- Compare Results from with the intended policy after the run. For Publication, inspect mixed-standard warnings instead of trusting identical display names.
- Retain the chosen revision with the job record. Review imported descriptions before sharing and use rollback only for supported profile history, not document edits.
Read Typography advice before editing
Select a finding and read Found, Suggested when offered, and Text locale. Review in context gives guidance without a guessed replacement. Advice itself edits no text. Verify meaning, make a deliberate edit in InDesign if justified, then inspect again. Read the full recommendation workflow →
How to recognize a finished pass
- The active and saved revision are clear.
- New scans use the intended policy.
- Comparable jobs retain compatible inspection evidence.
Where judgement matters
- Unsaved profile changes are not included in saved-profile export.
- Profile rollback does not undo InDesign corrections.
Does a finding mean I must change the document?
No. Check intent, scope, current evidence and available actions. Retaining an intentional occurrence can be the correct decision. Record the supported review status when useful; it does not edit the source text.